Show: March 22 - 25, 2021 | Exhibit: March 23 - 25 | New Orleans
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Important Exhibitor Deadlines

HAI HELI-EXPO 2021 important deadlines and notices will be sent via email to the exhibitor contact on file

2020
July 31

Lottery 1 (Stages 1, 2, 3, and 4) application for space and 50% payment due

Aug. 28 Lottery 1 booth assignment confirmations sent
Sept. 18

Lottery 2 (Stages 1, 2, and 3) application for space and 50% payment due

Oct. 9 Lottery 2 booth assignment confirmations sent
Nov. 6

Last day to cancel or reduce space and receive partial refund minus 25% administrative fee (see No. 12 of the Rules and Regulations)

Mid-October Exhibitor Services Kit available online
Late October HAI Pilot Safety and Flight Operations Guidelines sent to exhibitors bringing aircraft
Dec. 4

Last day to cancel or reduce space and receive partial refund minus 50% administrative fee (see No. 12 of the Rules and Regulations) Final booth payment due.

2021
Jan. 15

EAC Authorization Form deadline

Feb. 5

Aircraft display and insurance documents due to HAI Operations

Feb. 5

EAC insurance documents due to HAI Show Management

Feb. 5

HAI official vendor discount deadline

Feb. 12

Booth variance request deadline

Feb. 12

Deadline to submit HAI forms from the exhibitor services kit

Feb. 12

Last day to apply for space and be included in the Program & Exhibit Guide

Feb. 12

Meeting room request deadline

Feb. 12 Publication Bin request deadline
Feb. 15

Hotel reservation deadline - individual

Feb. 15

Hotel reservation deadline - group

Mar. 19–20

Aircraft Fly-In

Mar. 23–25

Exhibit hall open

Mar. 25–26

Aircraft Fly-Out