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Important Exhibitor Deadlines

HAI HELI-EXPO 2020 important deadlines and notices will be sent via email to the exhibitor contact on file

2019
June 14 Lottery 1 (Stages 1, 2, 3, and 4) application for space and payment due
July 12 Lottery 1 booth assignment confirmations sent
Aug. 9 Lottery 2 (Stages 1, 2, and 3) application for space and payment due
Aug. 30 Lottery 2 booth assignment confirmations sent
Oct. 4

Last day to cancel or reduce space and receive partial refund minus 25% administrative fee (see No. 12 of the Rules and Regulations)

Mid-October Exhibitor Services Kit available online
Late October HAI Pilot Safety and Flight Operations Guidelines sent to exhibitors bringing aircraft
Nov. 1

Last day to cancel or reduce space and receive partial refund minus 50% administrative fee (see No. 12 of the Rules and Regulations)

Nov. 7 Last day to apply for space and be included in the Program & Exhibit Guide
Dec. 6

EAC Authorization Form deadline

Dec. 6

Aircraft display and insurance documents due to HAI Operations

Dec. 20

EAC insurance documents due to HAI Show Management

2020
Jan. 2

Hotel reservation deadline - group

Jan. 2

Hotel reservation deadline - individual

Jan. 2

Booth variance request deadline

Jan. 2

Meeting room request deadline

Jan. 2 Publication Bin request deadline
Jan. 2

Deadline to submit HAI forms from the exhibitor services kit

Jan. 2

HAI official vendor discount deadline

Jan. 24-25

Aircraft Fly-In

Jan. 28-30

 Exhibit hall open

Jan. 30-31

Aircraft Fly-Out