Show: January 27 - 30, 2020 | Exhibit January 28 - 30 | Anaheim, California
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Exhibitor Rates

Applications must be received by 11/7/19 to be included in the Program & Exhibit Guide

Standard Display
10' x 10' Unit
HAI Member: $2,950 for each unit
Nonmember: $4,150 for each unit
Static Display
20' x 40' Unit
HAI Member: $3,600 for each unit
$2,600 if standard display is also reserved
Nonmember: $4,700 for each unit

Exhibitor Referral Program

NEW HAI’s Exhibitor Referral Program is designed to introduce new exhibitors to the HAI HELI-EXPO® show floor while rewarding existing exhibitors.

To participate, all you have to do is refer a company that has never exhibited before at HAI HELI-EXPO. If they decide to apply for exhibit space, you will earn amazing rewards!

 As a referring company, if you have exhibited at HAI HELI-EXPO in the past, you will be eligible to receive:

  • A discount on your exhibit space if your Application for Space is received by Nov. 26
  • Free participation in the Hover Hunt, a lead-generating scavenger hunt on the show floor
  • A free Marketplace ad in the Winter 2020 issue of ROTOR Magazine. 

To receive your rewards, the company that you refer must indicate on their Application for Space that they were referred to the show by your company. Once they do so and submit their application fee in full, you will receive your rewards as described above.

If you have any questions about this program, please reach out to our sales team: sales@rotor.org or 703-683-4646, X8453 (Tom Garzilli) or X8469 (Caylie Cook).

To exhibit at the member rate, your membership dues for HAI fiscal year 2019–2020, equal to the annual dues level appropriate for your organization, must be received before or at the time space applications are received.

To become a member of HAI, visit www.rotor.org/join for an online application form. If you have questions, please contact the Membership Department at 703-683-4646 or member@rotor.org.

The deadline to cancel or reduce space and receive a partial refund is November 1, 2019. For details, see the Important Deadlines page or No. 12 of the Rules and Regulations. Cancellations or reductions of space may result in booth relocations.

Assignment of Space

Applications must be received by 11/7/19 for companies to be included in the Program & Exhibit Guide

An exhibit hall must be laid out so as to facilitate the flow of traffic of attendees and to provide an overall balance to the hall, while addressing the locations of utility ports, columns, fire marshal regulations, facility move-in/out door sizes and locations, and other restrictions. HAI reserves the right to assign space subject to these parameters and to relocate a booth, should unforeseen circumstances arise.

HAI has identified four HAI HELI-EXPO anchor exhibitors: Airbus, Bell, Leonardo, and Sikorsky, a Lockheed Martin Company. Each of these companies’ exhibits has continuously exceeded 10,000 sq. ft. on an annual basis for many years. Therefore, these four companies will be placed first within the exhibit hall assignments, on a yearly rotation schedule. To qualify for future anchor designation, a company’s exhibit space must exceed 10,000 sq. ft. for a minimum of two consecutive years.

The remainder of HAI HELI-EXPO booth assignments are determined by two separate lotteries: Lottery 1 and Lottery 2. HAI uses these lotteries to ensure that booths are equitably assigned among exhibitors.

Outside of the lottery guidelines stated below, the date on which your application is received by HAI holds no bearing on your booth placement. Once you are ranked by the lottery, your booth preference requests and other details of location preference are given full consideration, subject to your position in the lottery.

Along with your application for space, HAI must receive your payment for you to be eligible to participate in either lottery, as well as the after-lottery assignments.

Confirmation of space assignments for Lottery 1 will be sent to the exhibitor contact by July 12, 2019. Confirmation of space assignments for Lottery 2 will be sent to the exhibitor contact by August 30, 2019. All other confirmations will be forwarded as quickly as possible following booth assignment.

Lottery Details

In all stages, exhibiting companies are treated equally, and the placement sequence is determined randomly

Lottery 1

Only open to HAI HELI-EXPO 2019 exhibitors who submit applications with payment by June 14, 2019

Stage 1

Exhibits with a minimum of 2,500 square feet and/or companies who have secured a minimum of $40,000 in sponsorships and/or advertising (electronic or printed) from July 1, 2018, to June 14, 2019

Stage 2

Exhibits with a minimum of 1,200 square feet and/or companies who have secured a minimum of $10,000 in sponsorships and/or advertising (electronic or printed) from July 1, 2018, to June 14, 2019

Stage 3

Exhibits smaller than 1,200 square feet

Stage 4

For static displays only


 

Lottery 2

Only open to any exhibiting company including first-time exhibitors who submit
applications with payment by August 9, 2019

Stage 1

Exhibits larger than 1,200 square feet

Stage 2

Exhibits smaller than 1,200 square feet

Stage 3

For static displays only

After Lottery Assignments

Applications for space received after August 9, 2019, will be considered for placement on the floor after all Lottery 2 exhibitors have been placed. Such applications will be assigned space in the order they are received. Applications for space must be received by November 7, 2019, for companies to be included in the Program & Exhibit Guide.