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Exhibiting Aircraft

Info for the initial planning of aircraft displays at HAI HELI-EXPO 2020

Introduction

This fact sheet provides exhibitors with the information necessary for the initial planning of aircraft displays at HAI HELI-EXPO 2020 at the Anaheim Convention Center (ACC) in Anaheim, CA. Helicopter Association International (HAI) will provide additional guidance through the HAI HELI-EXPO 2020 Exhibiting Aircraft & Flight Operations Guidelines/Pilot Safety Handbook.

Important Dates for HAI HELI-EXPO 2020

Show Dates: Monday, January 27 – Thursday, January 30, 2020 
Display Aircraft Fly-In: Friday, January 24 & Saturday, January 25, 2020 
Exhibit Floor Open: Tuesday, January 28 – Thursday, January 30, 2020 
Display Aircraft Fly-Out: Thursday, January 30 (beginning at 4:00 pm, following the conclusion of the show) & Friday, January 31, 2020

Required Documentation for Aircraft Display

Any aircraft lacking the documentation described below, including proper proof of insurance, will not be allowed to land at the ACC, enter the ACC, or remain parked on ACC property.

 This documentation is required for all aircraft, including those flying in and those that will be trucked or trailered in.

The following documentation will be required for an aircraft to be permitted to land at or enter the ACC for display:

  • Completed and approved Aircraft Display Form. This form will be provided in the HAI HELI-EXPO 2020 Exhibiting Aircraft & Flight Operations Guidelines/Pilot Safety Handbook.
  • Proper proof of insurance, including valid certificate(s) of insurance and copies of the necessary endorsements.
  • Record of pilot attendance at the required HAI HELI-EXPO 2020 pilot safety briefing(s). This record will be maintained by HAI Flight Operations and Technical Services staff.

Anaheim Convention Center (ACC) Access for Aircraft

HAI HELI-EXPO 2020 will take place in exhibit Halls A, B, C, and D of the ACC. Each hall has a designated freight door for aircraft access. It is important that exhibitors take note of which hall their aircraft will be towed into, as the doors are of different sizes:

  • The door into Hall A measures approximately 39’ 11.75” W x 21’ 6” H
  • The door into Hall B measures approximately 39’ 8.5” W x 24’ 10” H
  • The door into Hall C measures approximately 40’ W x 20’ 11“ H
  • The door into Hall D measures approximately 19’ 11” W x 17’ 5.5” H

Note: Some aircraft that will be “exhibited” in Hall D may need to enter through the Hall C door. If you are uncertain about which exhibit hall you will be in, ask your company’s Exhibitor Contact for HAI HELI-EXPO 2020. 

Certain helicopters may require the removal of one or more blades to fit through the hall access doors. If you believe your aircraft may need to be de-bladed, please advise HAI’s Flight Operations and Technical Services staff:

  • Director Harold Summers: 703-302-8455 (office) or 337-288-9016 (cell); or
  • Deputy Director Zac Noble: 703-302-1608 (office) or 540-809-0181 (cell) 

HAI staff will work closely with you to ensure a smooth and efficient transit of your aircraft into the exhibit hall.

Staging of Aircraft for HAI HELI-EXPO 2020 / FBO and Flight-Line Services

All helicopters flying to the ACC will be pre-staged from Fullerton Airport (KFUL). Note: the ACC is located approximately 6.5 nautical miles south by southeast of the Fullerton Airport.

Address: Fullerton Airport, 4011 W. Commonwealth Ave., Fullerton, CA 92833
Airport Website:
https://www.cityoffullerton.com/gov/departments/public_works/airport/default.asp
Airport Office Hours:

  • 8:00 am - 4:30 pm Monday-Thursday
  • 8:00 am - 3:30 pm alternate Fridays
  • Closed Saturday, Sunday, alternate Fridays, and holidays
  • Note: these hours will not affect any HAI HELI-EXPO fly-in or fly-out operations.

Airport Manager: Airport Manager, Brendan O'Reilly, C.A.E.
Office Phone: 714-738-6323; Mobile: 714-416-1126
Email: brendanO@cityoffullerton.com or fulairport@ci.fullerton.ca.us

Airport Operations Lead Worker: Leonard Jimenez, 714-240-2759
Control Tower: 714-525-1623; ATIS: 714-870-6222; ASOS: 714-870-1372

FAA Flight Standards District Office (FSDO): 562-420-1755

Fixed Based Operators:

  • Aviation Facilities Inc.: 714-773-0741
  • General Aviation Company: 714-526-6611
  • Hangar 21: 714-331-2915

Pilot Briefings

Attendance at an HAI HELI-EXPO 2020 pilot safety briefing is required for ALL pilots before they can land an aircraft at the ACC or take off from that location. Pilot safety briefings will be held at the ACC at 8:00 am on both fly-in days, Friday, January 24, and Saturday, January 25, 2020.

Arrival Procedures

Flown-in Aircraft. Flight routes and procedures for aircraft being flown to HAI HELI-EXPO 2020 will be developed by the Long Beach FSDO and the Fullerton Airport ATC and will be published prior to the show. 

All departure, enroute, and arrival procedures, frequencies, and appropriate transponder codes will be briefed in detail by FAA ATC personnel at the pilot safety briefings held at 8:30 am on the display aircraft fly-in days, Friday, January 24, and Saturday, January 25, 2020. 

Once an aircraft has been towed into the ACC, it will not be permitted to depart from the ACC until after the conclusion of the show at 4:00 pm on Thursday, January 30, 2020. 

Trucked or Trailered Aircraft. Questions relating to aircraft being trucked or trailered to the ACC should be directed to the Global Experience Specialists (GES) point of contact:

  • Eric Birdsell, Senior Operations Manager, National Operations 770-294-2506, ebirdsell@ges.com

Note: Aircraft being trucked or trailered to the ACC must be trucked or trailered out of the ACC at the conclusion of HAI HELI-EXPO 2020. Aircraft are required to use the same method for both arrival and departure.

Departure Procedures

Display aircraft fly-out dates are Thursday, January 30, 2020, beginning at 4:00 pm, following the conclusion of the show, and Friday, January 31, 2020, beginning at 7:00 am.

The order of departure for all aircraft is at the discretion of the HAI Flight Operations and Technical Services staff.

Aircraft Fuel Requirements

The City of Anaheim Fire & Rescue requires that aircraft being flown to the ACC for display at HAI HELI-EXPO 2020 are to arrive at the ACC with “minimum fuel.” 

For the purpose of aircraft being flown into ACC for display, “minimum fuel” is defined as:

  • An amount of fuel that enables the safe flight of the aircraft at the completion of the show from the ACC to the Fullerton Airport (KFUL), where the aircraft can be refueled; and
  • An amount of fuel adequate for unplanned events, including extended ground runs after unplanned maintenance; and
  • An amount of fuel in compliance with applicable FAA regulations for fuel reserves.

For aircraft being trucked or trailered to the ACC, the Fire Marshal’s Office requires that these aircraft arrive with no fuel and that the fuel systems be purged prior to aircraft arrival at the ACC. These helicopters are also required to be trucked or trailered out of the ACC at the conclusion of HAI HELI-EXPO 2020. 

No fueling and/or de-fueling will be permitted at the ACC or its facilities.

 Aircraft fuel quantity may be checked prior to movement into the ACC. Pilots are reminded to plan their departures from HAI HELI-EXPO 2020 back to the FBO at Fullerton Airport where necessary refueling can be accomplished.

Ground-Handling Personnel, Towing, and Maintenance Equipment

All aircraft will be towed from the landing area into the appropriate hall in the ACC. No hand- pushing of aircraft will be allowed. 

Exhibitors are required to provide ground-handling wheels, tow bars, or any special towing equipment, as well as any personnel required to assist in the ground movement of their helicopter(s) into and out of the exhibit halls. 

It is the responsibility of the exhibitor and/or aircraft owner to ensure the necessary tools and qualified personnel are available to conduct any maintenance on their aircraft. 

If you require other on-site equipment during move-in or move-out, including cranes or forklifts, refer to your Exhibitor Services Kit and contact the GES on-site representative:

  • Eric Birdsell, Senior Operations Manager, National Operations 770-294-2506, ebirdsell@ges.com

Experimental or Restricted-Category Aircraft

Any exhibitor intending to fly-in an aircraft that is in an experimental or restricted category must be familiar and comply with FAA requirements regarding flight of those aircraft over congested areas. The process for gaining FAA approval for such flights should be initiated well in advance of HAI HELI-EXPO 2020. 

For assistance with experimental or restricted category aircraft issues, contact the Long Beach FSDO:

  • Main number: 562-377-5400
    Principal Operations Inspector: Kevin Doty
    562-377-5420, kevin.doty@faa.gov

Late Arrivals

HAI makes no guarantees about its ability to accommodate late arrivals. If you believe that your aircraft will be unable to reach the ACC during its scheduled arrival time, contact the HAI Flight Operations and Technical Services staff:

  • Director Harold Summers, 703-302-8455 (office) or 337-288-9016 (cell); or
  • Deputy Director Zac Noble, 703-302-1608 (office) or 540-809-0181 (cell)